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Appendix E. Ramp card policy (full text)
Read during training. Then complete MC Ramp Card Agre in My ETP. Ramp Card Policy (Needed Supplies)
Purpose: - https://form.jotform.com/251044916928159
To protect Eagle OPS Foundation’s funding, uphold transparency, and ensure Mission Coordinators have what they need to run successful Rally Points while staying aligned with our mission and values. Accountability is a core standard that reflects our commitment to the community we serve.
Supply Request & Approval Process
All Mission Coordinators must submit a Supply Request Form at least 5 business days before the event if planning to use their RAMP card.
Request Steps:
Complete the Rally Point Supply Request Form. Include:
Event name and date Estimated attendance List of requested supplies Estimated cost per item
Outreach Manager Review:
Reviews and approves or escalates to leadership if:
The request exceeds $100
It includes non-standard or unusual items
There are potential budget or duplication concerns Leadership Review (If Needed):
Required for:
High-cost or bulk purchases Non-standard supply requests
Any concerns from the Outreach Manager
RAMP Card Use & Spending Rules
Select Mission Coordinators may be issued a RAMP card with a preset spending limit. The card may be held long-term or assigned temporarily for specific events.
Cardholder Expectations:
Use of the card is limited to pre-approved Eagle OPS Rally Point purchases only.
Spending limits are set and controlled through the RAMP system and can be adjusted at any time. Personal use is strictly prohibited.
Mission Coordinators are personally responsible for any misuse or policy violations.
Receipt Submission - Required Through RAMP
All RAMP card purchases must be recorded by responding to the RAMP platform's text prompts.
A picture of the receipt must be uploaded immediately after purchase through the RAMP text thread. The system tracks time of submission, item category, and purchase detail.
Appendix E. Ramp card policy (full text) Cont.
Accountability Notice:
Failure to submit receipts as required will result in automatic suspension of RAMP privileges. Repeated failure may lead to reassignment or removal from Mission Coordinator responsibilities. This process is mandatory and non-negotiable.
Do Not Purchase List
·The following items may not be purchased with Eagle OPS funds:
·Alcohol
·Tobacco or vape products
·Gift cards
·Personal-use items
·Non-event supplies
·Electronics or equipment
·Bulk nonperishable goods (unless pre-approved)
Approved Purchases (with Pre-Approval)
·Examples of items that may be approved for purchase:
·Bottled water, soda, coffee, Gatorade
·Food items: hot dogs, burgers, buns, chips, s’mores kits
·Ice or propane
·Disposable serveware: plates, napkins, cups, utensils
·Cleanup items: trash bags, hand sanitizer, gloves
After the Event
Mission Coordinators must upload all receipts using the RAMP texting platform as instructed. Additional clarification or communication may be required by the Outreach Manager following review. Any misuse of the RAMP card will be reviewed and addressed promptly by leadership
My ETP step: Log into My ETP and complete RAMP CARD POLICY in training items.
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